The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records.
These rights include:
- The right to inspect and review the student’s education records within 45 days of the day the college receives a request for access. Students should submit a written request that identifies the record(s) they wish to inspect to the NCAD director of education. The director of education will make arrangements for access and notify the student of the time and place where the records may be inspected. The student does not have the right to inspect the financial information submitted by parents or guardians. The college is not required to provide copies of records unless, for reasons such as great distance, it is impossible for the student to personally review the records. The college charges a fee of $1 per page for copies. Please use the following link to download an Information Release Form: NCAD Information Release Form
- The right to request the amendment of the student’s education records that the student believes is inaccurate. The student may ask the college to amend a record that they believe is inaccurate by writing to the NCAD director of education, clearly identifying the part of the record they want changed, and specifying why it is inaccurate. If the college decides not to amend the record as requested by the student, the college will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment, providing additional information regarding the hearing procedures at that time. After the hearing, if the college still decides not to amend the record, the student has the right to place a statement with the record setting forth his or her view about the contested information.
- The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the college in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the college has contracted (such as an attorney, auditor, or collection agent); or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if they need to review an education record in order to fulfill their professional responsibility. FERPA also authorizes disclosure without consent to:
- Specified officials for audit or evaluation purposes
- Appropriate parties in connection with financial aid to a student
- Organizations conducting certain studies for or on behalf of the school
- Accrediting organizations
- Comply with judicial order or lawfully issued subpoena
- Appropriate officials in cases of health and safety emergencies
The college may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. The student has the right to prohibit the college from releasing any or all of the above information provided the college has a written request to do so in its files at the time the information is requested. Please address these requests to the registrar.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by NCAD to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue SW
Washington, DC 20202-5920