Academic Policies

Academic Honesty

NCAD, in order to fulfill its program and institutional objectives, maintains high standards of academic honesty and models clear standards of professional behavior for its students. All members of the NCAD community are expected to exhibit strict honesty in their work. The fundamental principle of academic honesty is understood to include the writing of papers, reports, quizzes, and examinations, as well as the creation of art and design work. Students are expected to participate fully in their academic studies by contributing their own ideas and understanding to each assignment or project. All material submitted for grade or credit must be original work created for a specific assignment. Additionally, students may not resubmit work created for previous or concurrent courses taken at NCAD or from other institutions.

NCAD addresses violations of this academic honesty policy on an individual basis. Academic honesty violations may be grounds for suspension or dismissal.

Plagiarism

All art and design work, and all written work, must be the original work of the student. Any quotations, paraphrases, or direct appropriation of imagery or ideas from source material must be properly cited according to college and/or instructor policy.

Any student who plagiarizes will receive a grade of “F” for that assignment, with no opportunity to do the assignment again. All plagiarism offenses will be reported to the Director of Education. Plagiarism is a violation of NCAD’s Academic Honesty Policy and may be grounds for suspension or dismissal from the Academy. This policy constitutes an official warning to each student.

Cheating

Cheating is defined by NCAD as accepting or giving aid to another during a written exam or for a written report unless authorized by the instructor, or accepting or giving aid to another student for an individual visual project unless authorized by the instructor. This includes representing another person’s work, as one’s own, or illegally downloading, copying, buying or selling written or visual work to be turned in for a class.

Cheating also includes dependence on sources other than those specifically authorized by the instructor; possession of tests or other materials before such materials have been distributed by the instructor, unless prior permission is granted; and failing to abide by the instructions of the instructor with respect to test-taking procedures.

Academic Review Board

This Board consists of the President or Director of Education, appointed faculty, or other individuals deemed appropriate for the situation who may be invited to provide specific information when it is deemed to be in the best interest of both the student and the school. The President or Director of Education has the discretionary authority to handle each student’s academic situation in the best interest of all concerned.

Advising

Administrative staff is available by appointment for student advising regarding finance, academic progress, attendance, and scheduling. The Director of Education is available to discuss academic and school related concerns.

Animals on Campus

The Northwest College of Art & Design allows persons with a disability to bring service animals on college property in accordance with federal laws and in other situations subject to the rules outlined in this policy. No other animals are permitted on college grounds or in college classrooms.

An authorized service animal is permitted on campus grounds and within campus buildings. This practice follows Titles II and III of the American with Disabilities Act Amendment Act (ADAAA).

An emotional support animal is not permitted on campus grounds and is not permitted to accompany an individual into his or her classes.

Definitions (specific to this policy):

Person With A Disability:

An individual with a disability is a person with a physical or mental impairment that substantially limits one or more major life activities; has a record of such impairment; or is regarded as having such impairment.

Service Animals:

A dog individually trained to do work or perform tasks for a person with a disability. Examples of such work or tasks include guiding people who are blind, alerting people who are deaf, pulling a wheelchair, and alerting/protecting a person who is having a seizure. The provision of emotional support, well-being, comfort, or companionship does not constitute work or tasks for the purposes of defining a service animal

Service Animal Categories include:

A Service Dog which assists an individual who has a mobility impairment with tasks including, but not limited to, providing balance and stability, retrieving items and pulling wheelchairs.

A Dog Guide which assists an individual who is blind or visually impaired with tasks such as, but not limited to, aiding in navigation and alerting the individual to dangers such as moving cars.

A Hearing Dog who assists an individual who is deaf or hearing impaired by alerting the individual to the presence of sounds or people.

An Alert/Response Dog which alerts an individual to a seizure or other medical condition.

A Psychiatric Service Dog which aids an individual with a cognitive, psychiatric or neurological disability.

Therapy dogs, emotional support dogs and companion dogs are NOT service dogs under the ADA.

Emotional Support Animal:

An animal that is necessary to afford a person with a disability an equal opportunity to use and enjoy a dwelling when there is an identifiable relationship or nexus between the person’s disability and the assistance

Criteria for Service Animals in Campus Buildings

The service animal must have been trained as a service animal in the work or tasks directly related to the person’s disability.

Individuals are permitted to bring his or her service animal in all areas of the campus including buildings and any place of public accommodation.

Procedures for Obtaining Approval of the Use of a Service Animal on Campus within College Buildings

A student is required to submit an accommodation request to the NCAD Director of Education to bring a service animal onto campus or into a college building. He or she may also seek further advice on services the College can provide to students with disabilities.

Art Work

Due to the nature of education, all artwork produced by students enrolled in the Visual Communication program is a collective effort with student and instructor participation.

The school reserves the right to select and utilize quality student works for display, advertising, and promotional purposes. Typical use of student work includes, but may not be limited to, reproduction in the annual academic catalog, on the NCAD website, and on promotional posters and postcards.

As such, the school reserves the right to photograph student work, or to request high resolution digital copies of student work for such usage. The student retains all other rights to their work, including ownership of the original work.

Attendance

Northwest College of Art & Design, recognizing that class attendance must be consistent with the objectives of the institution, has developed and maintains student attendance regulations and procedures which are consistent with these objectives.

Attendance at all classes and appointments is expected. Absences affect the student’s own academic achievement and detract from the value of the class for the instructor and for other students. The student should use mature judgment and consult with the instructor concerning unavoidable absences from class. Students are responsible for all work missed because of absence.

The college encourages and expects attendance in class for several reasons:

  1. There is a strong correlation between attending classes and academic success.
  2. Material may be available in class that is not in the textbook.
  3. Class time has been assigned to each student and that is their time to receive instructor assistance, which is important to the successful completion of the course requirements.
  4. Much learning takes place between faculty and students during class. This time is also a chance for students to think, question and clarify ideas and information.
  5. Each individual is expected to make satisfactory progress in classes. Attendance is important so the faculty can assist the student in making satisfactory progress.
  6. Federal regulations require students to maintain satisfactory academic progress in order to receive financial aid. So, a benefit of attendance policies and practices is that they serve to increase the probability that students will continue to receive financial aid.

If an instructor chooses to make absence a component of course grading procedures, grade penalties for absence may be imposed only when an instructor includes that grading policy in the class syllabus.

Attendance Policy

Students are required to attend all classes in which they are enrolled. A strong attendance record demonstrates a professional attitude and a commitment to one’s goals.

Students are allowed to miss 20% of a 15 week class per semester for any reason.

The following is an example:

4 hr/15 wk course =12 hrs max absence allowed

2 hr/15 wk course = 6 hrs max absence allowed

These hours are considered excused absences. Although a student can miss this time for any reason, NCAD recommends students use the allowed absences for illness, health care appointments, family emergencies, etc.

Students may not miss more than 20% of a class per semester.

A student who exceeds the allowed absences will receive a failing (F) grade for that class, they will not be allowed to attend the class for the remainder of the semester, and will be required to repeat the class at additional cost.

Arriving to class late or leaving class early is considered an absence and is counted towards the allowed absence per class, i.e., if a student is 10 minutes late or leaves 10 minutes early this time will be counted as part of the student’s accumulated absences. At the instructors’ discretion, students may be marked absent if they attempt to attend classes without required books and supplies.

Students may be warned of attendance noncompliance by the instructor and/or Registrar verbally or in writing after the second absence, and/or in writing after the third absence.

A student who is out of school for a time period longer than 6 months will go into loan repayment.

It is ultimately the responsibility of the student to manage their attendance.

If regularly scheduled classes are cancelled because of extreme conditions, lectures and demonstrations may be made up by the instructor in future class meetings.

Attendance Waiver

Under certain extreme circumstances students may request an attendance waiver form from the Registrar. These waivers would excuse absences above and beyond the maximum allowed absence (as listed previously).

Attendance Waivers are only granted for the following documented reasons:

  1. Birth of a child (including pre-or post- birth maternity care)
  2. Death in the immediate family (immediate family is limited to):
    • Parent or Step-Parent
    • Grandparent or Step-Grandparent
    • Spouse
    • Child or Step-child
    • Grand-Children
    • Aunt, Uncle or Cousin
    • Nephew or Niece
    • In-laws: Mother, Father, Sister, or Brother
    • Other special relationships that qualify for a waiver: Current Roommate, Boyfriend, Girlfriend, Fiancé, or Domestic Partner
  3. Hospitalization—absences related to emergency/ medically necessary hospitalization (documentation showing hospital admittance is required in this case. Attendance waivers are not given for visits to Urgent Care, or impromptu or regularly scheduled doctor’s visits. Waivers are given only for instances of actual documented hospitalization.
  4. Absences related to short term outpatient or hospitalized medical treatment (e.g., chemotherapy or dialysis)
  5. Military obligation for inactive (non- deployed) reserves

No other reasons will be considered for a waiver.

Appropriate support documentation will be required for any consideration of an attendance waiver.

No attendance waiver will be granted without appropriate support documentation.

Waivers are valid only for the period specified by them and must be submitted no more than 10 days after the student returns to school.

Students who receive a waiver must make up waived time that extends beyond any allowed absence on campus before the final week of the semester. If the student fails to complete this make up time they will be placed on attendance probation.

No financial aid will be released to a student on attendance probation until waived make- up time has been completed and the student is released from probation.

Requests for waivers and all make up time must be submitted and completed prior to the last week of the semester. Students remain responsible for all assignments, lectures, and tests given in class.

If a student receives a waiver for the last two weeks of a semester and is unable to submit required final projects and assignments, they may be given an extended project deadline.

All extensions must be approved by the Director of Education and will be assessed on a case-by-case basis.

Career Placement Assistance

At Northwest College of Art & Design, our mission is to provide our students with the skills and job training employers value. And our support does not stop at the door of the classroom.

A Career Placement Representative is always available to help our students take advantage of opportunities for employment and advancement while they are students, when they graduate, and as they begin to establish themselves in their chosen creative field.

There is no charge to use the services of our Career Placement Department — our alumni are welcome to make use of those services for 2 years after their date of graduation. We also help students find employment while they complete their degrees — we will help our students find part‐time work during their time at our college. We cannot promise or guarantee anyone a job after graduation, but we do promise to support our students and alumni in their search for employment. Our Career Placement Representative contacts numerous employers in the Seattle region and beyond every year, seeking to establish strong industry relationships and identifying potential career opportunities for graduates.

Our Career Placement support includes resume, cover letter and interviewing tips and help in identifying employment opportunities that fit our student’s diverse lifestyles. We help our students and alumni to accomplish their personal and professional goals.

Professional Networking

During the course of their studies, our students have opportunities for professional networking with instructors, members of program advisory committees, classmates, and mentors in internships. Those professionals are often able to identify diverse employment opportunities and are regularly willing to provide references and are extremely valuable as job search resources.

Career Placement Services
  • Individual employment counseling
  • Job referrals based on individual and employer needs
  • Resume and cover letter development
  • Interview techniques
  • Maintaining business relationships within the greater Seattle area community to further promote and place our graduates in professional employment positions
  • Personalized assistance post graduation for 2 years to further develop effective strategies for securing and maintaining art related jobs
  • Workshops and seminars are made available throughout the school year that provide information on “what it takes to make it” in the art world as a young creative professional

Changes

All courses, content, curriculum, instructor assignments, course sequencing, course scheduling, policies and procedures, program length, tuition and fees, and program schedules are subject to change at the discretion of NCAD.

Changes to individual student’s sequencing of classes will only occur if deemed appropriate for a documented medical accommodation, or if an individual student’s sequencing of classes or length of program are already extended due to class failure.

Any change to their personal contact information should be communicated to the college immediately. Correct and current contact information is crucial to effective communications between the College and the student.

Communications

All students are required to monitor their personal electronic communication tools regularly and frequently, and to regularly check their on-campus and off-campus mail for any printed communications between the college and student; it is the students’ responsibility to read all communications and to respond as necessary.

As members of the College and the larger community, students are expected to communicate with others using the means and manner consistent with the standards of an institution of higher education; NCAD is a place of learning, and activity which inhibits or interferes with learning or other College functions will not be permitted.

Students shall not use any means of communication to abuse, harass, threaten, bully, or otherwise harm any person. Students shall not use any means of communication to disrupt instruction, learning, or other College functions. The personal use of the internet and/ or electronic devices by students outside the classroom or other learning sites shall not be infringed; such personal use shall not constitute official College communication, and the College is not responsible for the content of students’ personal communications. However, the College reserves the right to act upon personal student communications when such communication has a negative impact upon any official function of the College including instruction, health, safety, and public relations. Nothing in this policy shall be construed to restrict any person’s right to avail themselves of civil remedies.

Northwest College of Art & Design (NCAD) must have efficient and timely methods of communicating with students. The advancement of technology facilitates communication while simultaneously saving money. These advances permit information to be shared quickly and easily for the benefit of students and the College generally; the College is committed to promoting effective communication campus- wide.

NCAD recognizes the importance, frequency, and ease of students’ communication with fellow students, College administration, and members of the public. NCAD also recognizes the widespread use of the Internet and electronic devices to interact with other people through text, images, and sound.

Communications Policy

Whenever possible, NCAD will communicate with students electronically through email or phone, or through paper where appropriate. Such methods of communication shall constitute official communication by the College.

It is the student’s responsibility to provide the college with up-to-date contact information including email, phone, and postal address.

Any change to their personal contact information should be communicated to the college immediately. Correct and current contact information is crucial to effective communications between the College and the student.

All students are required to monitor their personal electronic communication tools regularly and frequently, and to regularly check their on-campus and off-campus mail for any printed communications between the college and student; it is the students’ responsibility to read all communications and to respond as necessary.

As members of the College and the larger community, students are expected to communicate with others using the means and manner consistent with the standards of an institution of higher education; NCAD is a place of learning, and activity which inhibits or interferes with learning or other College functions will not be permitted.

Students shall not use any means of communication to abuse, harass, threaten, bully, or otherwise harm any person. Students shall not use any means of communication to disrupt instruction, learning, or other College functions. The personal use of the internet and/ or electronic devices by students outside the classroom or other learning sites shall not be infringed; such personal use shall not constitute official College communication, and the College is not responsible for the content of students’ personal communications. However, the College reserves the right to act upon personal student communications when such communication has a negative impact upon any official function of the College including instruction, health, safety, and public relations. Nothing in this policy shall be construed to restrict any person’s right to avail themselves of civil remedies.

Computer Lab

NCAD has four computer labs available for student use. Schedules are posted on the lab doors. Files on the computers and the server may be deleted every week. It is the student’s responsibility to make sure their work has been backed up. Abuse of hardware technology as outlined in the student conduct policy, using computers and printers for personal (non- school related) work, and eating or drinking
in the labs is strictly prohibited. Students who violate computer lab rules will be subject to the student conduct policy and may be fined $25 dollars per offense and banned from lab use.

Daily Schedule

Courses may be scheduled from 8am–9pm. A full time student typically attends 6 courses over three, four or five days in the week. A course will typically meet once per week, and are typically scheduled at 8am–10, 8am–12, 10am–12, 1–3pm, 1–5pm, 3–5pm, 5–7pm, 7–9pm or 5–9pm. Schedules vary from semester to semester. Full-time schedules are not guaranteed for part-time, transfer, reapplying, or extended program students.

Dismissal

A student may be dismissed by Northwest College of Art & Design for the following:

A. Conduct or attitude that, in the mind of NCAD, is detrimental to the school or the well-being of others.

B. Failure to attend classes for a period of 30 days without school notification of withdrawal or attendance waiver.

C. Failure to comply with any NCAD policies, rules, and regulations including but not limited to; policies on attendance, harassment, satisfactory progress, student conduct, student grievances and payment of tuition and fees when due. Dismissal means the student will be dismissed from NCAD immediately. The student will not be allowed to continue their education and may not return to the College for any reason.

D. If the student does not successfully pass the review process of Portfolio Review 1 (4th semester), Portfolio Review 2 (6th semester), or Portfolio Review 3 (9th semester).

In the event of suspension or termination, the College will not be held responsible for the remaining portion of the course of instruction. The College will institute the appropriate refund policy based on the terminated student’s last date of attendance.

Enrollment Policy Of Nondiscrimination

Northwest College of Art & Design, as an educational organization and employer, does not discriminate on the basis of race, color, religion, ethnic background, sexual orientation, age, sex, national origin, marital, veteran, or handicapped status. This commitment is made by Northwest College of Art & Design and is required by federal, state, and local laws and regulations.

Faculty

Faculty members are practicing professionals and hold M.F.A., M.A., B.A., B.F.A. degrees or may be non-degree practicing professionals with ACCSC approval. Faculty members are responsible for instruction, curriculum development, and evaluation of student academic and artistic progress. Faculty assignments are subject to change.

Family Educational Rights And Privacy Act

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

A. The right to inspect and review the student’s education records within 45 days of the day the College receives a request for access. Students should submit to NCAD Director of Education, a written request that identifies the record(s) they wish to inspect. The Director of Education will make arrangements for access and notify the student of the time and place where the records may be inspected. The student does not have the right to inspect the financial information submitted by parents or guardians. The College is not required to provide copies of records unless, for reasons such as great distance, it is impossible for the student to personally review the records. The College charges a fee of $1.00 per page for copies. Please use the following link to download a Information Release Form: NCAD Information Release Form.

B. The right to request the amendment of the student’s education records that the student believes is inaccurate. The student may ask the College to amend a record that they believe is inaccurate by writing to the NCAD Director of Education, and clearly identifying the part of the record they want changed, and specifying why it is inaccurate. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. After the hearing, if the College still decides not to amend the record, the student has the right to place a statement with the record setting forth his or her view about the contested information.

C. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory,academic or research, or support staff position (including law enforcement unit personnel and health staff); a personor company with whom the College has contracted (such asan attorney, auditor, or collection agent); or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. FERPA also authorizes disclosure without consent to:

  • Specified officials for audit or evaluation purposes;
  • Appropriate parties in connection with financial aid to a student;
  • Organizations conducting certain studies for or on behalf of the school;
  • Accrediting organizations;
  • To comply with judicial order or lawfully issued subpoena; and
  • Appropriate officials in cases of health and safety emergencies; The college may disclose, without consent, “directory” information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. The student has the right to prohibit the College from releasing any or all of the above information provided the College has a written request to do so in its files at the time the information is requested. Please address these requests to the Registrar.

D. The right to file a complaint with the U.S. Department of Education concerning alleged failures by NCAD to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5920

Governing Structure Of The School

The school administrative staff assumes the responsibility for the daily schedules, meetings, recording procedures, and day-to-day school operations, including admissions, finance, personnel, recruitment, student services, and facilities.

  • President / Director: Craig Freeman
  • Finance Director: Kim Perigard
  • Director of Education: Julius Finley
  • Registrar: Danielle Mackelwich
  • Financial Aid Officer & Title IX Coordinator: Julie Perigard
  • Career Services Coordinator: Tiffany Sudela
  • Marketing/Technology Manager: Skye Carlson
  • Grounds / Facilities Manager: Dan Rothrock
  • Admissions Department:
  • Admissions Coordinator: Jessie Kempf
  • Admissions Field Representative: Kevin Hyatt
  • Admissions Field Representative: Jonah Von Spreecken
  • Admissions Representative: Kyle Tonahill
  • Admissions Representative: Bridgette Watson

Grading Policy

At NCAD, grading is used as a tool. And like any other tool, it is meant to perform certain specific functions. At NCAD, grading is a tool that performs two interrelated functions:

  1. It assesses (academic, technical, and creative) performance, i.e., learning
  2. It communicates that information to the student

Learning is not directly caused by anything that an instructor does. It happens as a result of the student’s own activities (reading, thinking, writing, drawing, designing, etc.), while the instructor can only facilitate that process. Since the responsibility for learning lies with the student, so does the burden of demonstrating that he or she has actually achieved that learning.

There are certain functions that grading is not designed to perform. For instance, grading cannot effectively measure a student’s effort. Instructors can only effectively assess actual performance, within a certain time frame (the duration of the class).

No Grade for Effort

Quality of performance (i.e., work product) is the metric used in the “real world” outside of this college, and performance is considered the universal measure of professional success. At NCAD we are attempting to prepare our students for life after college, to prepare them for professional careers, and our approach to assessment (i.e., grading) directly and intentionally reflects that philosophy.

At NCAD, therefore, no grades are assessed for effort.

Appropriate effort, participation, and student behavior are expected to be applied as necessary to be successful in our program. While important to the learning process, they do not have a place in the qualitative assessment of student performance or work product at NCAD.

Instructors rarely observe their students outside of the classroom or lab. They are in no position to judge how “hard” or “long” someone has studied; those judgments would be inherently and fundamentally subjective.

Further, grades do not represent an objective measure of a students’ intelligence, capabilities, talents, or potential, nor do they capture the essence of their character as human beings.

At NCAD, we believe that students should see their grades as pieces of information to be used to measure progress, rather than as external rewards or punishments, or as mechanisms of control.

Students are not their grades. At NCAD, students are strongly encouraged to avoid defining themselves in terms of a grade. Grades represent an instructor’s assessment of one or more instances of their performance or of the product of their work. Given the nature of the grading process and the limited purposes for which it is designed, the grades students receive are in no way a reflection of who they are as people or even what they are capable of achieving over a sustained period of time.

Ultimately, at our College, we strive to help students reach a level of mastery of material.

In most courses at NCAD, the students have two general objectives:

  1. To master the content of the field — to acquire a certain body of information about the subject
  2. To master the process of the field — to master its methods and practices, its definition of problems, and its approach to solutions

Grade represent an educated assessment of work by a qualified instructor who applies an explicitly or implicitly weighted combination of the measurement of content and process (i.e., student work product).

At NCAD student receive grades as a way to report, record, and provide feedback regarding the knowledge and skills demonstrated in coursework.

No Grade for Late Work

As stated earlier, at NCAD we are attempting to prepare our students for life after college, to prepare them for professional careers, and our approach to assessment (i.e., grading) reflects that philosophy.

Meeting deadlines is a critical skill and behavior that is necessary for success as a creative professional. As such, no late work will be accepted for a grade. Incomplete work can be submitted for partial credit (unless the instructor in an individual class specifically requires work to be complete to receive a grade in their class).

The only exceptions to the “no late work” policy would be if an attendance waiver is granted to the student by the administration (i.e., approved by the Director of Education). In that case, the student would be required to submit their “late” work according to the Attendance policy outlined in detail elsewhere in this catalog. The second and final exception to the “no late work” policy would be if the student qualified and received a temporary incomplete grade.

Behance.net Portfolios and Grades

The full policy relating to student portfolios can be found elsewhere in this catalog. Related to grades, all students are required to post finished work samples to Behance.net for each 4-hour per week technical/occupational classes (“studio classes”) each semester. Instructors in each class will give students a list of projects to post for their classes. Students will be graded on this, and failure to post work produced for classes to behance.net will result in failure from those classes.

While continuing to add to their portfolios in their classes, at the beginning of the 8th semester, as part of the Portfolio 1 class, all students will be asked to edit/curate their behance.net portfolios to better reflect their specific career objectives.

Until the 8th semester and/or Portfolio 1 class, however, work posted to student portfolios should reflect the work completed for all technical/occupational or “studio classes” for each semester, as required by each instructor of each class.

Incomplete Grades

An incomplete grade is recorded only at mid-term and only if the student has done satisfactory work in a course and cannot complete all assignments before midterm because of illness or other serious problems beyond the student’s control. NCAD does not record incomplete grades for final semester grades.

Attendance Waivers and Grades

The full policy relating to attendance waivers can be found elsewhere in this catalog. As waivers relate to required course work and grading, students remain responsible for all assignments, lectures, and tests given in course.

If a student receives a waiver for the last two weeks of a semester and is unable to submit required final projects and assignments, they may be given an extended project deadline.

All extensions must be approved by the Director of Education and will be assessed on a case-by-case basis.

Grade Appeals

Students may appeal a grade by submitting a written request with support documentation to the Director of Education no more than 60 days after the end of the term. Appeals are evaluated by the Director of Education on a case-by-case basis.

Graduate Auditing of Classes

For a period of 5 years after graduation as part of ongoing career development and training, graduates of our degree programs can audit technical /occupational major-specific classes in their degree program, free of charge.

When a graduate audits a course, it means they take the course without credit and without a grade. They do not have to take any examinations, participate in class discussion or work, and are not required to submit project work for class or instructor review.

Procedure for Auditing Classes

Request to audit courses by graduates must be reviewed and approved on a course- by-course basis by NCADs Director of Education. Seats must be available the first day of regularly scheduled courses.

Initial enrollment in a course as an auditor must be completed before the first day of regular courses in any semester or term. Students wishing to enroll in a course as an auditor are required to fill out an Audit Form available from the Registrar, return the complete form to the Registrar, which will then be submitted for review and approval by the Director of Education. Once approval has been granted, the graduates may then audit the course.

The auditor may choose to do the work required of regular attendees of the course, participate in discussion and/or critiques, and interact with both the students and the instructor similar to all regularly enrolled students in the course.

Conduct Policies for Auditing Classes

Auditors of any class at NCAD are required to comply with all Student Conduct policies outlined in the current Academic Catalog of Northwest College of Art & Design. Failure to do so may result in the immediate revocation of permission to audit.

Graduation Report Rates

For the 2009 Student Cohort, 43% of students completed the program within 150% of the program length. For more information about our graduation rates, the median debt of students who completed the program, and other important information, please visit our website at ncad.edu.

Graduation Requirements

Northwest College of Art & Design will award a Bachelor of Fine Arts Degree (B.F.A.) in Visual Communication, providing the following graduation requirements are met:

A. Successfully complete all courses within the scheduled program. A student is allowed to take a maximum of 201 attempted credit hours to graduate from the program.

B. Fulfill all financial obligations to the college within 15 days prior to the last day of courses.

C. Attend an exit interview in the financial aid department (if applicable.)

D. Take part in all placement activities.

E. Prior to graduation, maintain satisfactory progress and attendance.

F. Successfully complete Portfolio Review 3, and be approved by the Director of Education.

Guests

Students should notify the administration of any guests planning to enter the campus. Approved guests are not allowed in course, but may wait for the student in the College lounge. Guests are not allowed to use NCAD equipment or resources. Animals are not allowed on campus unless needed to assist individuals with disabilities.

Harassment

Northwest College of Art & Designt strives to provide an educational environment that is pleasant, professional, and free from intimidation, hostility, and other offenses which might interfere with the educational process. Any discrimination or harassment is strictly prohibited and any indication of harassment or sexual harassment should be immediately reported to the Administration.

Housing

A list of housing options, including roommate assistance, is available through the admissions department. Although housing is plentiful within the area, NCAD does not guarantee housing arrangements.

Make Up Work

Students will be required to make up all assignments, exams, or other work missed as a result of any absence at the discretion of the instructor. The instructor may assign additional outside make-up work if deemed necessary or lower a student’s grade due to absences.

No-Smoking Policy

Northwest College of Art & Design is dedicated to maintaining a healthy work and learning environment.

According to the U.S. Surgeon General’s Report, smoking and secondhand smoke exposure causes disease and premature death in children and adults who smoke and who do not smoke.

As such, all known forms of smoking (including cigarettes, cigars, pipes, or any other smoke-producing tobacco or marijuana product, and e-cigarettes (also known as “vape”) by students, faculty, staff, guests, visitors, and contractors is prohibited on all properties owned or leased by Northwest College of Art & Design.

Smokeless tobacco and related herbal products (e.g., chewing tobacco, dipping tobacco, tobacco snuff, herbal smokeless tobacco, herbal snuff, herbal dipping tobacco, etc.) are also prohibited under the policy.

The campus no-smoking policy includes all areas in and around all buildings, all campus grounds, and the parking lot.

This policy is in effect at all times including before, during, and after classes during the scheduled semester and during breaks.

Enforcement

Any person found in violation of this policy will be asked to leave the campus immediately for a period of one day for each instance of smoking violation. Students who violate this policy will not be permitted back on campus until their next regularly scheduled day of class. Each suspension from campus will be counted as one full day’s absence from whatever scheduled class or classes that the student will miss because of the violation.

Parking

Students may park in the NCAD parking lot during normal school hours or during NCAD after hour events. Vehicles left in the parking lot after 8:00pm may be towed at the owner’s expense unless classes are in session.

Student vehicles parking in reserved areas will receive a parking violation. Each parking violation is $10.

Placement Reported Rates

For the 2008 Student Cohort, 12 of 21 graduates found employment in field equaling a 76% Employment Rate.

Portfolio Reviews 1 (4th Semester) and 2 (6th Semester)

All 4th and 6th semester students must submit portfolios of their best work in the area of Visual Communication by the designated deadlines.

There are three possible outcomes of the Portfolio Review (1 and 2) process:

1. Continuance: The student receives a positive assessment, and is permitted to move forward in the program as a student is good standing.

2. Dismissal:: The student receives a negative assessment for failure to meet satisfactory standards, and is dismissed from the program at the end of the academic semester. The tuition refund policy will be used to determine any refund that may be due at that time.

3. Probation:: Students receive a marginal assessment that indicates the student is at risk of failure to meet satisfactory standards, and is permitted to remain in the program for a maximum of two or 3 additional semesters (until the next scheduled Portfolio Review — 2 or 3).

If a student is determined to be at risk for program dismissal (but not dismissed as described above) at the time of Portfolio Review 1 or 2, the student will receive a Probationary Warning Letter outlining areas of needed improvement from the Director prior to any future proposed termination.

Students who receive a Probationary Warning Letter will have a maximum of the two (Review 1 Probationary Students) or three semesters (Review 2 Probationary Students) between scheduled Portfolio Reviews following the probationary letter to address any identified areas of needed improvement. The student’s work will be reviewed again at the next scheduled Portfolio Review where a new determination as to their continuance or dismissal of the program will be made.

Portfolio Review 3 (9th Semester)

Portfolios must be submitted by the designated deadline during the 9th semester. Graduate portfolios are evaluated based on whetherthey evidence the appropriate knowledge, skill, and creativity appropriate for graduates of our B.F.A. program.

Items selected should represent one’s highest level of achievement in regard to particular knowledge or skills.

There are two possible outcomes of the Portfolio Review (3) process:

1. Continuance: The student receives a positive assessment, and is permitted to complete in the program as a student is good standing. The Graduate Portfolio overall should be well designed, and present a coherent and compelling case of achievement. It should also demonstrate strong entry-level placement potential in the area of Visual Communication.

2. Dismissal: The student receives a negative assessment for failure to meet satisfactory standards and failure to demonstrate a high degree of understanding, knowledge, and/or performance in the area of Visual Communication.

Final acceptance of the Graduate Portfolio hinges upon the judgment of the Director of Education, acting on behalf of the College. Students who do not pass the portfolio review are dismissed from the program at the end of the 9th semester, and do not qualify to graduate.

Right of Appeal:

Any student dismissed from the program for failing to meet NCAD standards as part of Portfolio Reviews 1, 2, or 3 may appeal that decision. Any student who has been dismissed has the right to appeal within 10 NCAD business days of their notification of dismissal.

The appeal must be in written form and addressed to the Director of Education of the college. The Director of Education shall form a Portfolio Review Board consisting of three NCAD instructors.

The Director of Education shall not be a member of the Portfolio Review Board. The Board shall “convene” within ten (10) days of notification of the appeal to review the decision to dismiss the student, and the decision of the Board shall be final.

Should the decision to dismiss the student from the program be upheld, the tuition refund policy will be used to determine any refund that may be due.

NCAD Portfolio Review Assessment Criteria

The mission of the Northwest College of Art & Designs’ B.F.A. in Visual Communication Program is to prepare students to succeed in a competitive world while at the same time maintaining the standards and the aims of a NCAD education. The NCAD Visual Communication program has an applied emphasis designed to prepare BFA graduates to enter one of several professional fields of art or design.

Graduates of the program develop entry-level professional skills with fine art aesthetics, visual problem solving, and traditional and digital media as evidenced in their portfolios. Students also develop an understanding of both historic and contemporary artistic trends and masters. Collectively these attributes are gained through classroom instruction, work production, exposure to working professionals, and internships.

During Portfolio Reviews 1–3, acting on behalf of the College, the NCAD Director of Education will officially review whether their work to date in the program meets the standards of an NCAD education. Their work will be assessed in the following areas:

1. Critical & Creative Thinking Skills

  • Demonstrate in their portfolio both the resourcefulness and flexibility of critical thinking, creative thinking, and problem solving skills necessary to conceive effective visual communication solutions.
  • Demonstrate in their portfolio their ability to develop visual communication solutions for specific problems.
  • Demonstrate in their portfolio their ability to create visual communications that are audience appropriate and that function within a defined context.

2. Technical/Occupational Skills

  • Demonstrate in their portfolio their ability to create visual communications utilizing formal design skills based upon established design principles.
  • Demonstrate in their portfolio their ability to create visual communications demonstrating formal design skills based upon aesthetics.
  • Demonstrate in their portfolio their ability to utilize appropriate traditional and/or digital media, materials, tools, technology, platforms, and techniques to create effective, successful visual communication solutions.

3. Professional Practices Skills

  • Demonstrate in their portfolio a basic understanding of the nature of professional work in the field of Visual Communication through the development, selection, and presentation of a relevant body of visual work.
  • Demonstrate in their portfolio the skills necessary to assist in the development and advancement of their careers, normally including the development of competencies in communication, presentation, and business skills necessary to engage in professional practice in the field of Visual Communication.

Power Tools

Students are not allowed to use personal power tools such as saws, drills, welders, etc. on campus.

Program Majors in Visual Communication

The foundation courses (semester 1–4) for all majors are identical. Upper division courses (semester 5–9) include classes specific to the individual majors. Students will complete two majors in the Visual Communication program. For specific classes included in each program, please refer to the appropriate program grid.

Visual Communication Major Declaration will occur during the 4th semester after the student has met and discussed their goals with the Director of Education. Major Declaration is the process in which a student applies for admission into their preferred upper division dual areas of concentration (double majors) that are offered in the Visual Communication program.

The curriculum is highly specialized, and we ask all student applicants to seriously consider their choice of areas of concentration.

Students must specify one primary and one alternate double major combination from those available at the time of their Major Declaration application. The College does not offer an undeclared major option and requires a focused application portfolio directed toward specific areas of concentration (double major).

Admission is competitive. Evaluation for admission is based on criteria in effect at the time the student applies for their double major selection. The College reserves the right to refuse admittance into a specific double major combination. In the case of denial of admittance, the student may reapply for acceptance into another double major. Based on the student’s academic record, portfolio, and stated career goals, the College may place the student applicant into their alternate double major option if it is determined that it would lead to more likelihood of success within the program and after.

A minimum of 5 students are required to select and be accepted into any of the double major combinations available at the time of Major Declaration for it to run.

If the minimum number is not met, any affected students will be placed in their alternate choice selection or another based on their stated career goals. Students must complete all classes in their double major choice before becoming eligible for graduation. Students who change their majors may not have the option of maintaining a full time schedule, or completing the program in the typical 36 month completion time.

Readmission

Students wishing to return to NCAD after having previously withdrawn, may apply at any time for readmission to the program, providing all previous financial obligations to the College have been met.

Returning students seeking readmission must reapply for admission following the normal admissions process. A readmission fee of $50 and tuition deposit of $200 are required. Current tuition and fees will apply.

Returning students have the option of beginning their enrollment in the Winter, Spring, or Fall semester, based on their last completed semester of prior enrollment at NCAD.

Readmission is granted at the discretion of the College. Factors which may be considered when determining eligibility for readmission include, but are not limited to; previous academic achievement, length of absence, space availability in the major in which the student was previously enrolled, changes to the program since student’s withdrawal, and any prior disciplinary actions.

Satisfactory Academic Progress (SAP) and financial Aid Eligibility

Students must comply with cumulative minimum academic standards at the end of each semester in order to maintain federal financial aid eligibility. Failure to meet the following minimum standard requirements may result in denial of federal aid.

Minimum Academic Standards

Students must maintain a cumulative GPA greater than or equal to 2.00 while maintaining a program completion rate of 67% of the cumulative attempted credit hours at the end of each semester. The completion rate is equal to a student’s cumulative number of hours completed divided by the cumulative number of hours attempted. (Transfer credit hours are counted towards a student’s cumulative attempted hours and completed hours.)

Evaluation Period

An evaluation period is equal to one semester. Evaluation of a student is completed after the completion of each semester.

Good Standing

Financial aid recipients that maintain a cumulative GPA of 2.00 and a cumulative completion rate of 67% at the time of evaluation are considered to be in good standing and are eligible for aid.

Academic Progress

A written report of grades will be given to students at the end of each completed semester. Grades are assessed by each instructor according to criteria outlined in his or her course syllabus.

A+ = 4.25
A = 4.00
A- = 3.75
B+ = 3.25
B = 3.00
B- = 2.75
C+ = 2.25
C = 2.00
C- = 1.75
D+ = 1.25
D = 1.00
D- = 0.75
F = 0.00

(W) Withdrawal indicates a student has dropped or discontinued a course during a scheduled semester. Courses failed due to academics or attendance are not eligible for a (W) grade. Courses designated with a (W) code are assigned no credit and must be repeated to graduate.

(P) Indicates a passing-level grade in a course that does not use letter grades.

 

(T) Indicates a course in which credits have been transferred from another college or university.

 

Course Failures

Students are strongly encouraged to make every reasonable effort to pass all courses within the program in their first attempt. There are direct, measurable consequences for failing one or more courses within our program.

Failing one or more courses within the program will increase the overall cost of the program for the affected student. Failing one or more courses within the program can and often does result in an increase of time in the program beyond the typical length of program for the affected student.

Courses are normally scheduled to occur once per calendar year, and course repeats are typically scheduled for the next available regularly scheduled session of the course. Alternatively, a special session of the class may be scheduled for the affected student (or students) who has failed one or more classes.

A special session of the class will be considered and scheduled if the required repeat course’s regularly scheduled session conflicts with other regularly scheduled course sessions on the affected student’s program schedule during their typical length of program; or if the next regularly scheduled course falls beyond the typical length of program or otherwise is not scheduled to be offered while the student is continuously enrolled (i.e., there would be a gap in attendance for one or more semesters prior to the next regularly scheduled session of the course).

If a student fails a course — or more than one course — they are expected to pay an additional fee equal to or greater than the original cost of the course or courses.

The cost of retaking a course — or more than one course — will be dependent upon whether it is taken in its normal sequence when it is next typically scheduled to occur — the least costly option which is based on a per credit cost and the number of credits students are scheduled to take during that semester; or if is taken out of its normal sequence in the form of a special session of the course, with the cost being based on the established per-credit cost of running a special session of the course.

A special session of a course will cost more than a regularly scheduled class.

Course Withdrawal

A student may withdraw from a course during the first four weeks of a semester only if they are not currently failing the course (either academically or from lack of required attendance).

If the student has failed a course, that failure will be recorded on the transcript. Refund policies apply when a student has withdrawn from the entire program. Students who withdraw from a course or courses will not be given a refund or credit after an enrollment agreement has been signed and courses have commenced. Students who withdraw from a course or courses may increase their program length or require additional credits be taken above the full time semester load.

Students who change major(s) may not have the option of maintaining a full time schedule, or completing the program in the typical 134 credits, 4.5 academic years (9 semesters), 36 months completion time. All courses listed in the program grid must be successfully completed in order to qualify for graduation consideration. A student is allowed to take a maximum of 201 attempted credit hours to graduate from the program.

An incomplete grade is recorded only at mid-term and only if the student has done satisfactory work in a course and cannot complete all assignments before midterm because of illness or other serious problems beyond the student’s control. NCAD does not record incomplete grades for final semester grades. Students may appeal a grade by submitting a written request to the Director of Education no more than 60 days after the end of the term. Appeals are evaluated on a case- by-case basis.

The NCAD “C-” Rule

Among technical/occupational concentration courses (concentration courses are typically offered during the semesters 5-9) a grade of C- or below is considered unsatisfactory. A grade of “C-” or lower will be reflected on the students’ transcript as a grade of “F”.

An unsatisfactory grade in a required technical/occupational concentration course must be repeated earning a grade of C or better.

When the course is repeated the original grade remains on the student’s transcript, and the student’s cumulative GPA will reflect both the first attempt and the grade of any additional attempts.

Maximum Timeframe For Program Completion

A student is allowed to take a maximum of 201 attempted credit hours to graduate from the program. This is equal to 150% of the program’s credit length. Students who are unable to graduate within this timeframe are ineligible for financial aid and are also terminated from the program. Furthermore, a student becomes ineligible for financial aid as soon as it has been determined that they will not graduate within this maximum period.

Course Repetitions, Incompletes, and Withdrawals

When a student repeats a course, both grades received will be used in the calculation of the cumulative grade point average. Each course will be included as an attempted course. Incomplete or “I” grades are recorded only at mid-term and only if the student has done satisfactory work in a course and cannot complete all assignments before mid-term because of illness or other serious problems beyond the student’s control. NCAD does not record incomplete grades for final semester grades. The student must complete all required work by the end of the semester in order to receive a letter grade.

If the required work is not completed by the end of the semester, a failing grade of “F” will replace the “I” grade.

Pass/Fail

A “P” grade is for a course that does not receive a letter grade but has been successfully completed. A grade of “F” is for a course that has not been completed successfully.

Application of Standards

These satisfactory progress standards apply to all part-time and full time students. Readmission and Change of Curriculum Students who have been dismissed for lack of satisfactory progress may apply to be readmitted to the College in the same curriculum. Re-admitted students will be enrolled for a probationary period upon reentry. With respect to financial aid, a student must complete that evaluation period with at least a “C” (2.0) average before financial aid awards will be made. This procedure applies only to dismissals caused by lack of satisfactory progress and only when a student is reentering the same curriculum. It does not apply to voluntary withdrawals. If the student fails to complete the evaluation period with at least a “C” (2.0) average, the student will be terminated from the program. A student who changes his/her educational objectives by entering a new curriculum will have only the grades for those courses credited to the new curriculum considered in the cumulative average.

For purposes of determining whether the student has completed a course in the maximum allowable time frame, the time spent in the previous program will not be considered.

A readmission fee of $50 and a tuition deposit of $200.00 is required. Reentering students will be charged at the current tuition rates being charged newly entering students.

Financial Aid Warning

A student that fails to meet eligibility standards at the time of evaluation is placed on academic warning. A student on academic warning may continue to receive federal aid for one semester. The student is expected to meet the minimum academic standards at the end of the semester of warning. A student that does not meet or exceed the minimum academic standards at the end of the semester of warning will be placed on academic probation and becomes ineligible for federal aid.

Academic Probation

A student that is unable to meet or exceed the minimum standard requirements after the semester of warning will be placed on academic probation. A student placed on academic probation will be notified in writing and will no longer be eligible for federal aid.

Reinstatement Of Federal Aid Eligibility

A student that fails to return to good standing at the end of the semester of warning may apply for a re-determination of eligibility through the financial aid appeal process.

The appeal process requires a written letter explaining the mitigating circumstances (the reason the student failed to meet minimum standard requirements) and what has changed in the student’s situation that will help the student meet minimum SAP requirements at the next semester end.

The student is encouraged to supply any supporting documentation.

Appeal Process For Academic Probation

A student may be considered for reinstatement of federal aid eligibility by completing the financial aid appeal process. A successful appeal will result in one semester of financial aid probation where federal aid will continue. During the semester of probation, the student will have to meet the requirements set forth in the Academic Plan assigned by the Director of Education.

An appeal, where return to good standing is not feasible within one probationary semester, requires a learning plan. A learning plan is a clearly articulated plan with measurable steps to return to good academic standing in a reasonable timeframe. The learning plan will qualify the student for one semester of financial aid.

A learning plan that extends beyond one semester requires a new successful appeal at the beginning of each semester and may require an adjustment to the steps required to return to good standing.

School Closure

NCAD follows North Kitsap School District (NKSD) for weather conditions and other emergency related events. Possibilities include closure and two-hour late starts. www.nkschools.org or visit NCAD on Facebook.

If we have a two-hour late start, all 8-10 classes will be cancelled. For 8-12 classes, the first two hours will be missed and not rescheduled.

Solomon Amendment

This amendment requires NCAD make the following directory information available to military recruiting offices: name, address, telephone listing, date and place of birth, level of education, academic major, degrees received, and educational institution most recently enrolled. Students are advised that they have the right to prohibit the College from disbursing this information by providing a written request to the Registrar’s office. This request must be in the student’s academic file prior to the military’s request to provide data.

Student Complaint / Grievance Procedure

All grievances must comply with the following. Students who do not follow these steps will be considered in violation of school rules and regulations.

A. Students must represent themselves and should not rely on others to speak for them or take the right of self representation away from others. Grievances must be in the name of the individual involved and not part of others’ grievances or a “petition” of grievances. The language used should be professional and respectful.

B. The student should deliver a completed NCAD grievance form to the Director of Education. Forms are available in the administration office. A grievance will be reviewed and a response forwarded to the student in a timely manner. The Director of Education may request a meeting to review the grievance and invite others to be present at the meeting if he feels it is necessary. The Director of Education’s decision/resolution in the matter is final.

C. If a student still does not feel that the school has adequately addressed a complaint or concern, the student may consider the following:

  1. Commission of Career Schools and Colleges (ACCSC) must have a procedure and operational plan for handling student complaints. If a student completes the above action and does not feel that the school has adequately addressed the complaint or concern, the student
    may consider contacting the ACCSC. All complaints considered by the Commission must be in written form, with permission from the complainant(s) for the Commission to forward a copy of the complaint to the school for a response. The complainant(s) will be kept informed as to the status of the complaint as well as the final resolution by the Commission.

Please direct all inquires to:

Accrediting Commission of Career Schools and Colleges (ACCSC)
2101 Wilson Boulevard, Suite 302
Arlington, Virginia 22201
(703) 247-4212

A copy of the Commission’s complaint form is available at the school and may be obtained by contacting the Registrar or online at www.accsc.org.

Washington Student Achievement Council (WSAC) Complaint Procedure

The Washington Student Achievement Council (WSAC) has authority to investigate student complaints against specific schools. WSAC may not be able to investigate every student complaint. Visit http://www.wsac.wa.gov/student-complaints for information regarding the WSAC complaint process.

Student Conduct

The following is a list of behaviors that violate the student conduct policy. Students who violate these policies may be subject to disciplinary action including, but not limited to, warning, probation, suspension, dismissal, restitution and/or discretionary discipline (as described below) in accordance with the seriousness of the act.

A. Violation of any NCAD policies, rules or regulations.
B. Violation of federal, state or local laws on College property, or at any College sponsored event or function.
C. Assault, battery, or any other form of physical abuse of a student or NCAD employee.
D. Acts of discrimination, disrespect, excessive anger, overly aggressive behavior, verbal abuse or harassment toward a student or NCA employee.
E. Coercion or intimidation of a student or NCAD employee. Threats to a student or NCAD employee by any means of communication.
F. Fighting and / or endangering any person or any College property.
G. Violation of College safety regulations, including but not limited to: tampering with fire safety and/or fire-fighting equipment, tampering with security equipment, setting fires, failure to exit during a fire drill, turning in false fire alarms or bomb threats.
H. Possession, sale, distribution, or use of illegal or controlled substances, drug or drug paraphernalia on College property, or at any College sponsored event or function.
I. Possession, sale, distribution or use of alcohol on College property, or at any College sponsored event or function.
J. Possession, sale, or distribution of guns, knives, explosives, dangerous chemicals, or any other instrument used with the intent to harm on College property, or at any College sponsored event or function.
K. Unauthorized entry or use of College facilities.
L. Stealing.
M. Excessive absence, excused or unexcused.
N. Written or visual plagiarism, cheating, tests or artwork submitted that are falsely credited.
O. Altering, defacing or destruction of school property or personal property of others.
P. Abuse of technology including, but not limited to:

  1. Unauthorized downloading and illegal use of copyrighted materials in violation of law.
  2. Theft or abuse of computer, software, or e-mail information.
  3. Unauthorized entry into a file for any purpose.
  4. Use of computing facilities to interfere with normal operation the College’s computing system.

Q. Non-professional appearance or attire.
R. Solicitation of other students, including, but not limited to handing out inappropriate material, leaving or posting information without prior approval.
S. Disruption of classes, lectures, critiques, college assemblies or other related college activities. If a student is charged with a violation of federal, state or local laws or regulations occurring away from the College, disciplinary action may be instituted when the college has a reasonable belief that the health, safety or welfare of any Northwest College of Art & Design student or employee is threatened.

Procedure:

Any member of the NCAD community may file charges against any student for violation of provisions of this code. Charges shall be prepared in writing and directed to the Director of Education of NCAD. Any charges should be submitted as soon as reasonably possible after the event takes place, preferably within five (5) academic days. The student may be placed on suspension pending commencement of disciplinary action.
Any student charged with a violation will be informed of the charges and of the time, date and place of a hearing between the student and the Director of Education. If the Director of Education is unavailable, the President will take his place. The notice shall be sent to the student’s last known address shown on College records. It is the student’s responsibility to have his/her current address on file with the College.

After a review of the evidence and interview with the student(s) involved in the case, the Director of Education may take any of the following actions:

  1. terminate the proceeding, exonerating the student or student(s);
  2. dismiss the case;
  3. impose disciplinary action

The student will be notified in writing of the determination made by the Director of Education within ten (10) business days of the proceedings. Appeals contesting any disciplinary action may be made by the student involved (see Right of Appeal).

Disciplinary actions:

Northwest College of Art & Design is dedicated to a professional and orderly educational process and will uphold and protect a positive learning atmosphere. The following disciplinary actions may be imposed, depending upon the seriousness of the violation(s) of the student code of conduct outlined above. This list is considered a general guideline. Some sanctions may be omitted, and other sanctions not listed may be used. The college reserves the right to impose the most severe sanction if circumstances warrant it.

A. Warning: a written advising form outlining the violation will be placed in the student’s academic file.

B. Probation: used for repeated violations or a specific violation of a serious nature. The Director of Education shall decide the terms of probation. If the Director of Education is unavailable, the President will take his place.

C. Suspension: the student will be denied access to the College for a pre-determined period of time. The student may not attend courses, participate in College functions, use College facilities or enter the College campus. The student may
be able to return to school once specified conditions for readmission are met. The Director of Education shall decide the length of the suspension and the conditions for return. If the Director of Education is unavailable, the President will take his place. In the event of a suspension, the College will not be held responsible for the remaining portion of the course of instruction.

If necessary, The College will institute the appropriate refund policy based on the terminated student’s last date of attendance.

D. Dismissal: the student will be dismissed from NCAD immediately. The student will not be allowed to continue their education and may not return to the College for any reason. In the event of dismissal, the College will not be held responsible for the remaining portion of the course of instruction. The College will institute the appropriate refund policy based on the terminated student’s last date of attendance.

E. Restitution: compensation for loss or damage to property leased, owned or controlled by the College.

F. Discretionary Discipline: the student will be required to attend counseling, complete an educational service, or have restricted privileges.

Right of Appeal:

Any student who has been suspended or terminated has the right to appeal within 10 NCAD business days. The appeal must be in written form and addressed to the Director of Education of the college. The Director of Education shall form an Academic Review Board consisting of one instructor (not directly involved in the suspension or termination action), one staff member and the Director of Education, who shall act as chairperson of the appeal panel. The panel shall convene within thirty (30) days of notification of the appeal and the decision of the panel shall be final.

Should the decision be to terminate the student from courses, the tuition refund policy will be used to determine any refund that may be due.

Student Portfolio Policy (Behance.net & Tumblr.com)

A portfolio is a fundamental requirement for creative professionals. It is the single most powerful self-promotional tool, and the best and most important concrete, tangible evidence of skill and creative interest that a creative professional can have.

Consequently, as a further means of assisting our students with their objectives of achieving a creative career, and as a supplemental component of our Portfolio Review Policy, all NCAD students are required to have an active behance.net portfolio account, and to post completed work there from each technical/oc- cupational or “studio” class they are enrolled in each semester.

Behance:

All students are required to post finished work samples to Behance.net for each 4-hour per week technical/occupational classes (“studio classes”) each semester. Instructors in each class will give students a list of projects to post for their classes. Students will be graded on this, and failure to post work produced for classes to behance.net will result in failure from those classes. This work will be used as a component of student Portfolio Reviews.

All work posted to behance.net should be labeled or tagged with the semester it was created in, and with the class name that it was created for, along with a short description of the project itself.
All work should be chronologically presented on behance.net, newest first, with oldest work presented last.
While continuing to add to their portfolios in their classes, at the beginning of the 8th semester, as part of the Portfolio 1 class, all students will be asked to edit/curate their behance.net portfolios to better reflect their specific career objectives.
Until the 8th semester and/or Portfolio 1 class, however, work posted to student portfolios should reflect the work completed for all technical/occupational or “studio classes” for each semester, as required by each instructor of each class.

Tumblr:

Preparing for a creative career requires sustained, active, engaged participation by students over time, with content from classes processed, practiced, and otherwise applied in new ways. It does not all at once, and it does not happen by itself.

Being actively engaged in self-reflective study and deliberate practice are key components of a successful student here at NCAD, and will lead to a higher likelihood of success in a professional career. Tumblr.com can and will be used to document and assist in that process, by providing a vehicle for students to share their process work and thinking, and to facilitate a conscious, self-reflective, and active approach to their skill development. It will also permit NCAD and others to observe their activity and development “in process”, and to verify that activity is occurring appropriately while a student in our program.

Consequently, as a further means of assisting our students with their objectives of achieving a creative career, and as a supplemental component of our new Portfolio Review Policy all NCAD students are required to have an active tumblr.com account and blog, and to post skill development process work there regularly.
All students are required to post skill development process materials to tumblr.com regularly (once per week at a minimum) during their length of enrollment in the program.

Work posted to Tumblr.com should reflect both processing (thinking about) and practice of material covered in class (practice work, sketches, studies, designs, etc.), as well as any work or research done outside of class that relates to skill development.

Failure to show evidence of regular skill development activity will negatively affect student standing in the program, and can lead to dismissal from the program. Posting skill development process materials to Tumblr.com will not be a graded component in any one class as work or research posted may be created outside of class, but will be also used as a component of student Portfolio Reviews.

All NCAD students are required to submit current, active behance.net profile links and tumblr.com links to the NCAD Director of Education on request.

Student Services

From the moment a student enrolls at NCAD, our administrative staff is available to offer help and assistance. They can and do assist with the many concerns that arise as our students make the transition to College. New students will be introduced to our administrative staff at our annual New Student Orientation.

Advising

Advisors are available to help individual students with various issues such as course attendance, or academic concerns, financial challenges, and placement opportunities.

Career Preparation

At NCAD, we provide career advising from the moment our students begin their first course. Getting to know our students and their career goals helps us guide and prepare them throughout their College experience and beyond.

Counseling Services

NCAD does not provide professional counseling services. At their request, the NCAD Director of Education will refer anyone interested in seeking mental health counseling to local, professional mental health service providers.

Housing

NCAD provides information about housing in nearby apartments or rental homes to interested students. When possible and appropriate, we assist with roommate matches. This often allows students to share housing costs, carpool to and from school, and to develop new friendships. NCAD does not guarantee roommate compatibility. NCAD provides housing information as a convenience.

NCAD is not affiliated with any housing agencies and we do not guarantee prices or availability. It is the responsibility of the student and/or parent to contact these agencies for prices, availability, amenities, restrictions, and to secure housing. We recommend that students and parents allocate time well before school starts to secure housing and to familiarize themselves with the area.

Library and Computer Access

Our campus has a staffed library available for all students, faculty and staff. Periodicals, books, and printed reference resources are available for student use. Computers provide Internet access. WiFi is available throughout all buildings.

New Student Orientation and Tours

NCAD offers new-student orientation sessions before the start of each fall semester. Prospective students and their families are also invited to tour the campus when you are in the process of choosing a school. To schedule a tour, please call 800-769-ARTS.

Student Activities

Student activities, such as student art shows and social activities are made available to our students throughout the year. Several examples of social activities from the recent past have included a day hiking trip, going on the Seattle Art Walk, paintball, a campus basketball tournament, Mariners baseball games, and volleyball games on the grounds. Students interested in participating in these events should request information from the administration.

Teacher Certification

Teaching art at private art schools, art colleges, arts organizations and public schools are a few of the choices available to individuals interested in a career in art education. The requirements for employment in this field vary. In addition to a college degree these educational institutions may also require teaching or professional work experience and some (such as public school districts) may require teacher certification.

Those individuals wishing to pursue a Washington State Teacher Certification (grades K-12) must understand that the State certification regulations require an individual complete a bachelors degree program from a regionally accredited institution. In order to successfully prepare our students for the design, fine art, and multimedia professions, Northwest College of Art & Design has chosen to maintain accreditation with The Accrediting Commission of Career Schools and Colleges of Technology (ACCSC).

ACCSC is one of many accreditation bodies available to colleges today. However, since ACCSC is not a part of the regional accreditation organization, individuals who complete the B.F.A. degree program from our college will not be eligible to apply for Teacher Certification in Washington State.

Individuals who consider transferring from NCAD to a regionally accredited institution should investigate the receiving institution’s transfer credit policy. Since no two programs are the same, NCAD cannot guarantee the transfer of credits—this is solely up to the receiving school. For more information on teaching certification requirements in the state of Washington, visit the Washington Office of Superintendent of Public Instruction web site at www.k12.wa.us. Individuals wanting to teach in other states should contact that state’s Department of Education for information on teacher certification requirements.

Transcripts

The College will issue a transcript to the student at the end of each semester. Students who are no longer attending the College must complete a transcript request form and will be charged a $5 fee for each transcript requested.

If an individual has outstanding tuition or fees, outstanding library materials, or other college property, the College will hold the transcript until the balance is paid in full or the library materials and/or property are returned. Students who wish to have transcripts sent to parents or others must complete an Information Release Form with the Registrar’s Office.

Please use the following link to download a Transcript Request Form: NCAD Transcript Request Form.

Transfer Credit

Credit that has been successfully completed at other US accredited institutions (including Running Start credits) may be transferred
to NCAD if transfer situations meet the following:

A. Studio art courses must have been completed within the last 10 years. (There is no time limit on general education courses).

B. Courses must be comparable with NCAD courses.

C. Course grade is a C+ or above.

D. Applicant can demonstrate appropriate skill.

E. Transfer course credit is equal to or above NCAD course credit.

Official transcript of grades and course outlines must be presented no later than July 15th for evaluation. Transfer credit will not be granted after the August 1st deadline. A portfolio evaluation may be required.

No more than 50% of the program may transfer. Transferring credit may reduce program length, however reduction is not guaranteed. Transferring credit may require the student to drop to a part time status at certain times during the program.

Credit is not available for life experience. Standard High school courses other than AP or Running Start classes do not apply. Advanced Placement (AP) credits taken in high school and evaluated by The College Board will be evaluated for transfer credit based on the following requirements.

Studio Art

A. Score of 5
B. NCAD faculty review of AP portfolio to determine what class the credits will be transferred for i.e. Drawing, Color/Form, Design, etc. Faculty reserves the right to interview the student before transfer is
approved.

Art History

A. Score of 5
B. This class will be transferred for Art Introduction — the first semester class in the Art History series.

English / Psychology / Environmental Science / Quantitative Principles

A. Score of 4–5
B. AP Course will be transferred for appropriate NCAD general education class. NCAD faculty reserves the right to interview the student before transfer is approved.

Transfer Credit From NCAD To Another College

NCAD is not a school that concentrates on preparing students to continue their education in another field or at another school. NCAD programs are technical in nature with an emphasis on preparation for entry level arts occupations and therefore may not be transferable to other arts programs.

Students interested in transferring credits should check with the receiving institution directly to determine to what extent, if any, credits can be transferred. NCAD does not guarantee the transferability of NCAD credits.

NCAD AP College Code: 2432

Program Withdrawal

The withdrawal date for refund computation purposes is the last date of actual attendance by the student. Students must complete a program withdrawal form or contact the College in writing to withdraw. If a student has not attended courses for a period of 30 days without notification of withdrawal, the student will be terminated.

The student will receive a grade of “F” for all courses not completed during their final semester of attendance.

A student who is out of school for a time period longer than 6 months will go into loan repayment.

Veterans Affairs

NCAD’s academic program of study is approved by a Washington State Approving Agency for enrollment of those eligible for benefits under Title 38 and Title 10, U.S. Code. Veterans and dependents should contact the main office for more information.

The Financial Aid Officer, located in the Administration office, provides guidance to veteran students enrolled at the College. Services provided on campus for veterans are:

A. Information about how to apply for VA benefits.

B. Academic advising throughout the student’s program.

For Veterans minimum standard of progress please refer to the satisfactory progress policy. All students will be given a mid- term progress report at week 8–9 and a final transcript after the end of each semester. Benefits for living expenses are paid directly to the students. Tuition benefits are paid directly to the school. Students should allow for the initial “start up”, have their own funds to register and pay for books and supplies. NCAD does not waive any portion of tuition that VA benefits may not meet.

For additional information and assistance, contact the Financial Aid Officer, or visit the Veterans Administration web site at www.va.gov to apply.

Program Withdrawal

The withdrawal date for refund computation purposes is the last date of actual attendance by the student. Students must complete a program withdrawal form or contact the College in writing to withdraw. If a student has not attended classes for a period of 30 days without notification of withdrawal, the student will be terminated.

The student will receive a grade of “F” for all classes not completed during their final semester of attendance.